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Table of Contents
Before you begin
2
1. Understand the College’s commitment to protecting your Data and Privacy
2
2. Check key open and close dates for applications
2
3. Review UWCSEA Admissions Information and Policies
2
4. Prepare your documentation
3
5. Address any other questions you may have about UWCSEA
3
6. Tips for filling out the application form
4
Making an Application
5
1. Access the application system
5
2. Create an account
5
3. Log in
7
4. Navigating the system
7
5. Start a new application
7
6. Save your progress
8
7. Continue with your saved application
8
8. Reapplying to UWCSEA
8
9. Protecting your data
9
10. Getting Help
9
A. Forgotten Password or Resetting Password
9
B. Asking Questions
9
C. Reporting Issues
10
11. Understanding the Flow
10
12. Preliminary Questions
11
A. Notice for Singaporeans
11
B. Assigning the designated grade for the applicant
11
13. Uploading Passport Images
11
14. Making Payment
12
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Before you begin
We’re delighted to welcome you to the UWCSEA application process. This guide is designed to help you find the
information you need to complete the steps for your child(ren)’s application. Please take a moment to read
through the important information below, before getting started.
1. Understand the College’s commitment to protecting your Data and Privacy
It is important to remind all applicants that the protection of personal data is paramount to our
operations at UWCSEA. The personal information we collect during this application process is protected
under Singapore’s Personal Data Protection Act (PDPA) and the College is also GDPR compliant. You can
read more about our commitment to privacy and data protection in our College Data Protection Policy
2. Check key open and close dates for applications
Applications open in early September each year, for placements in the next academic year which begins
the following August. Applications can also be submitted for students who wish to join mid-way through
an academic year which is January each year. For example: applications open on 1 September 2024 for
students who would like to join the College in either August 2025, or January 2026.
The exact date for when applications will open is always published on our website, so we recommend
that you check our Admissions page and mark the open date on your calendar.
Closing dates for each round of offers is also published and you can see the offer timeline here on our
website here.
3. Review UWCSEA Admissions Information and Policies
Throughout the application process you will be asked to provide information and documentation to
meet the certain policy and legal requirements as set by the College and the Singapore Authorities. This
process can take some time, so we recommend that you read through the list of key policies below to
understand what information you will need to gather to support your child(ren)’s application.
UWCSEA policies
Immigration status and residency
Age-grade placement guidelines
Information for Singapore citizens
Information for dual applicants
Entry criteria
English as an Additional Language (EAL) applicants
Boarding applicants
Learning Support applicants
If you have questions about the above policies you can connect with us at our Open Day information
sessions listed HERE or by filling out an enquiry form online HERE.
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4. Prepare your documentation
IMPORTANT: Please note that it is a requirement that all applications are submitted in English, this
includes copies of school reports*, certificates and testimonials uploaded to support your child(ren)’s
application. Where the original document is not in English, please ensure that you also provide a
translated copy that has been verified / certified by a notary.
You will need the following:
Required format
1
School reports (last two years)*
Adobe PDF
2
Birth certificate, or, if born in Singapore, their Registration
of Birth
Adobe PDF
3
Handwritten student statement (Grade 6 and above)
Adobe PDF
(please scan the handwritten note)
4
Passport
JPEG, PNG
5
Immigration Passes (if applicable)
JPEG, PNG
6
A recent, profile photo of your child
JPEG, PNG
7
Court-order or custody documents (if applicable)
Adobe PDF
8
Specialist reports relating to your child’s learning, such as
an assessment completed by an educational psychologist,
occupational therapist or speech and language therapist
Adobe PDF
*School reports should include the last two (2) full years of reports. This includes the most recent term
completed (at the time of submitting your child’s application). Please update your application with any
additional reports should they become available.
5. Address any other questions you may have about UWCSEA
Applying for a school for your child(ren) is a significant step and we know that there is a great deal of
information for parents and guardians to consider. If you still have questions about our College, our
learning programme or any other aspect of the UWCSEA experience, you can find out more through any
of the following channels.
● Fill out our Enquiry form and schedule a Virtual Meeting on our website
● Register to attend our information events, including Open Days, and campus tours on our
website.
● Browse information about the application process for your child(ren) on our Admissions pages
Additionally, after you create an application and save it, you will be assigned a dedicated Admissions
Officer who can help you with your application and answer any questions you may have along the way.
You can also access FAQs within the Application system (login required) and raise a support ticket if you
are encountering any unexpected errors.
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6. Tips for filling out the application form
1. It is a requirement that all applications are completed in English.
2. The application form can be completed from start to finish in under one hour, however you may
not be ready to complete all the required sections in one session. So please remember to save
your entries as you go and before you log out of the system. This ensures that when you return
to your application, your previous entries will still be visible. You may edit existing entries at any
time throughout the process.
3. Finally, you are not required to complete the application sections in chronological order. You
may work through each section in the order of your choosing and at your own pace, until you
have completed all required sections.
4. Now that you are ready to begin, we recommend that you have a computer (preferred) or tablet
with a stable internet connection, for the best user experience.
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Making an Application
1.
Read and acknowledge the four considerations before applying
Vist the UWCSEA Make an Application page to read and acknowledge four important considerations
before you apply.
Once you have read and acknowledged these considerations you may click the APPLY NOW button to
begin your application. Please save or bookmark this link for ease of future access.
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2.
Log in to the application system
If you have previously created an account for our College Application System (or have an existing CIMS
login as a current parent), you may log in with these credentials. If you do not have an existing account
you will need to create one in the next step.
3.
Create an account
To create an account please click on <create a new account>.
A. Click on <Create a new Account>
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B. Enter your full name and email address
C. Enter a password of your choice
D. Click on the checkbox to acknowledge the conditions
Your login account will be based on your email address and a password you choose.
For your own security we recommend a password of at least 12 characters consisting of a mixture of
letters / characters (in upper and lower case) and numbers. Special characters may also be used.
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4.
Log in
After you have created your account, you will receive an email with an activation link. Please click the
link to activate your account. Then you may use your new credentials to login and begin your child’s
application.
5.
Navigating the system
This is the Family Dashboard of the Application portal
To return to this page you can simply click the UWCSEA logo throughout your active session. To end an
active session please save your progress and then click <log out>.
If you have already started an application you will find it on this page under Existing Applications and
any applications that you may have submitted in previous years will be shown under Previous
applications.
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6.
Start a new application
Click on <New Application>.
7.
Save your progress
We recommend that you save your progress as you progress through the application process to prevent
loss of information. You may log out at any time and provided you have saved your information, it will
be waiting for you when you next log in.
8.
Continue with your saved application
Click the <Edit> button next to the in-progress application you had created and you can continue
working on the application.
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9.
Reapplying to UWCSEA
If you had submitted an application in a previous application cycle, you can look for your previous
application under the second tab and click on <Reapply>.
It is important to update your application details (E.g. passport, immigration details, contacts and
address, new school reports, updated student statement for applicants to Grade 6 and above etc.)
before you reapply.
10. Protecting your data
To safeguard the information you have submitted in this application, please observe the following
precautions:
● Do not share your login information with anyone
● if your web browser has a function to save your login credentials, you should ensure your computer
is secured by a code or password known only to you
● regularly scan your computer to ensure it is malware and virus free
● if you need to step away from your computer we recommend that you save your progress and log
out of your online session
11. Getting Help
A. Forgotten Password or Resetting Password
On the login screen you will find a link <Forgot Password>. Click this to request a new password for
your account.
B. Asking Questions
The following link allows you to submit questions to our Admissions Department via our enquiry
form.
Alternatively when you have answered our preliminary questions and initiated a new application,
you will see on the Home Page that an Admissions Officer (AO) will be assigned to you (see image
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below). The name, phone number and email of your assigned AO will be shown and you can
contact them directly for any further questions about your child(ren)’s application.
C. Reporting Issues
If you encounter an unexplained error while trying to create an application, you can inform the AO
assigned to assist you or click on the <Report an Issue> link in the footer of the page to report an
issue.
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12. Understanding the Flow
13. Preliminary Questions
A. Notice for Singaporeans
Under Singapore law, children who hold Singapore citizenship are required to attend a local school
unless an exemption has been granted by the Ministry of Education. In light of these regulations,
the College only accepts applications from Singapore Citizens in limited circumstances. Full details
of our policies can be found here.
If your child is a Singapore Citizen (alone or in conjunction with another nationality) and is eligible
to apply to the College under our prevailing policies, please submit a request for pre-submission
approval. The form for this request will appear after you have completed the preliminary questions
page and clicked on Submit.
B. Assigning the designated grade for the applicant
Based on the Date of Birth of the applicant, the system will calculate the age of the child at 1 Sep in
the year of Admission to automatically determine the correct grade for placement. More
information on this can be found here. The link also explains the process for appeal if you wish to
request a different grade placement.
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14. Uploading Passport Images
As part of the application process, please note passport copies need to be scanned and saved as an
image (in either .jpg, or .jpeg, or .png file format).
Depending on your device you can either drag and drop the selected image into the widget (as pictured
below); or select a file from your computer to upload.
Or on some computers you can drag and drop the image of the passport onto the widget that uploads
the image (see the image with a red border).
Depending on the quality of the image, the application system may be able to extract the information
from the passport (or immigration document) and display it in the relevant fields. In these cases please
be sure to check the information displayed in the fields to ensure the system has read the document
correctly.
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15. Making Payment
There are two (2) modes of payment available for application fees
1. PayNow
2. Credit Card (Visa, MasterCard, Amex)
PayNow is applicable if you have a SGD bank account in Singapore with one of the following banks:
● Citibank (Singapore) Ltd,
● Standard Chartered Bank (Singapore) Ltd,
● Hongkong and Shanghai Banking Corporation (Singapore) Ltd,
● MayBank (Singapore) Ltd,
● United Overseas Bank Ltd,
● Development Bank of Singapore/Post Office Savings Bank Ltd,
● Overseas Chinese Banking Corporation Ltd.
For those making a dual-campus application, please note that the application fee will be collected
twice - each for a different campus (Dover and East).
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